Office facilities manager Vacatures

Over de vacature

Circana is a leading provider of technology, AI, and data solutions for consumer packaged goods companies, manufacturers, and retailers. Our predictive analytics and Liquid Data® platform help clients measure market share, uncover consumer behavior, and drive growth—powered by six decades of expertise and an expansive, high-quality data set.

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We're a global company dedicated to fostering inclusivity and belonging. We value and celebrate the unique experiences, cultures, and viewpoints that each individual brings. By embracing a wide range of backgrounds, skills, expertise, and beyond, we create a stronger, more innovative environment for our employees, clients, and communities. With us, you can always bring your full self to work. Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Circana is proud to be Certified by Great Place To Work®.

The Office & Facilities Manager is responsible for the smooth day-to-day operation of the Circana office environment in the Netherlands, ensuring a safe, efficient, and welcoming workplace for employees and visitors. This role combines hands-on office management, facilities coordination, workplace compliance, and employee support, making it a key contributor to both operational excellence and a positive employee & client experience.

Reporting into Finance with close day-to-day collaboration with HR and local MT, the role serves as the primary point of contact for office operations, facilities-related matters, and workplace services. The successful candidate is highly organized, proactive, and comfortable balancing operational tasks with continuous improvements that enhance workplace effectiveness and employee engagement that enhances the client experience.

Responsibilities

Office & Workplace Management

• Oversee the daily operation, maintenance, and presentation of the office environment, ensuring a professional, safe, and efficient workplace.
• Serve as the first point of contact for office-related issues and workplace support requests.
• Coordinate office services, supplies, equipment, and workspace requirements to support business operations.
• Manage office vendors, contractors, and service providers, ensuring service quality, compliance, and cost-effectiveness.
• Monitor facilities budgets and support cost control initiatives where appropriate.
• Organize office moves, workplace changes, and facility-related projects as required.

Facilities, Health & Safety

• Coordinate facilities maintenance and ensure timely resolution of building-related issues.
• Support compliance with health, safety, and workplace regulations, policies, and procedures.
• Maintain and coordinate Risk Inventory & Evaluation (RI&E) activities and follow-up actions.
• Actively support and coordinate BHV (Emergency Response) requirements, training, and preparedness initiatives.
• Ensure appropriate workplace documentation, inspections, certifications, and records are maintained and up to date.
• Liaise with landlords, building management, and external service providers on facility matters.

Employee & Client experience

• Partner closely with HR and local MT to create a positive and engaging workplace experience.
• Support employee onboarding and offboarding processes from a facilities and workplace perspective.
• Coordinate workplace events, office initiatives, and employee engagement activities.
• Help ensure office policies, workplace guidelines, and communications are effectively implemented and maintained.
• Contribute ideas and improvements that enhance employee satisfaction, collaboration, and office efficiency.

Administration & Operational Support

• Maintain accurate records, contracts, and documentation related to facilities and office operations.

• Support procurement activities related to office and facilities services.

• Track facilities-related actions, service requests, and improvement initiatives.

• Provide general operational and administrative support as required to ensure the effective functioning of the office.

• Relevant experience in Office Management, Facilities Management, Workplace Services, or a similar operational role.

• Proven ability to manage day-to-day office operations and ensure a safe, efficient, and well-functioning workplace.

• Experience coordinating external vendors, contractors, and service providers, with a focus on service quality and cost-effectiveness.

• Working knowledge of workplace health and safety requirements; experience supporting RI&E and BHV activities is strongly preferred.

• Strong organizational and administrative skills, with the ability to manage multiple priorities and deliver results in a fast-paced environment.

• Excellent communication and stakeholder management skills, with the ability to collaborate effectively across Finance, HR, employees, and external partners in both Dutch and English.

• Proactive, hands-on, and service-oriented approach, demonstrating ownership, attention to detail, and a commitment to continuous improvement.

• Available for 24 hours a week. This role is fully on-site in Zaltbommel. Monday, Tuesday and Thursday are preferred days, but hours can be scheduled over 4 or 5 days if preferred by the candidate.

Beyond technical skills, experience, and role-specific attributes, these shared behaviors are fundamental to our culture and success. We seek individuals who consistently demonstrate and champion these behaviors in their daily work:

• Stay Curious: Being hungry to learn and grow, always asking the big questions.
• Seek Clarity: Embracing complexity to create clarity and inspire action.
• Own the Outcome: Being accountable for decisions and taking ownership of our choices.
• Center on the Client: Relentlessly adding value for our customers.
• Be a Challenger: Never complacent, always striving for continuous improvement.
• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect, and integrity.
• Commit to each other: Contributing to making Circana a great place to work for everyone.

Location: This position can be located in the following area(s): Zaltbommel, on-site 24 hours a week.

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Over de vacature

Position Description

We are seeking an experienced and proactive Project & Risk Manager to join our dynamic team. This pivotal role will oversee key risk management, project coordination, and operational activities across our EMEA entities. The successful candidate will ensure the smooth running of our office in Amsterdam, providing operational support and overseeing facilities management. They will bring extensive expertise in risk frameworks, business continuity, environmental standards, and project management, ensuring our organisation maintains the highest standards of compliance and operational resilience.

Key Areas of Responsibilities

Projects

• Lead and contribute to cross-functional projects that impact the EMEA entities, ensuring seamless coordination and successful delivery of initiatives.
• Monitor and follow up on recommendations from Internal Auditors, external auditors, professional advisors, and regulators to ensure timely logging, effective implementation, and ongoing compliance.

Risk Management (EMEA entities)

• Maintain and oversee outsourcing register(s), ensuring regular reviews aligned with group policies to mitigate third-party risks.
• Develop, update, and continuously improve Business Continuity Plans (BCPs) to ensure preparedness and resilience.
• Plan, coordinate, and execute annual Business Continuity Plan testing to validate effectiveness and readiness.
• Manage and maintain comprehensive incident management logs to monitor and respond to incidents swiftly.
• Prepare and present periodic risk reports to governance bodies, supporting informed decision-making.
• Lead and support other risk management activities as needed to uphold the organization's risk posture and regulatory compliance.

Additional Responsibilities

• Lead and manage the ISO 14001 certification process, ensuring ongoing compliance with environmental management standards (London office only).
• Oversee the daily operations and ensure the efficient running of the Amsterdam office.
• Support the smooth functioning of the London office, contributing to a productive and well-organized environment.
• Actively participate in key committees, including the Regional Finance & Operations Committee, Crisis Management Teams (CMTs)-serving as Secretary for the UK and Chair for the Netherlands-Regional Data Protection Committee, and EMS Committee (Chair/Coordinator).
• Handle various ad hoc tasks and projects as required to support organizational objectives.

Requirements

• Bachelor's degree or higher in Business Administration, Risk Management, Compliance, or a related discipline
• Minimum of 7 years of experience in project management, risk management, compliance, or a similar role, ideally within a multinational or complex organisational environment
• Extensive knowledge of risk management frameworks, business continuity planning, and regulatory compliance requirements
• Understanding of operational risk and environmental management systems, including ISO 14001 requirements
• Proficiency in MS Office suite, with strong presentation and communication skills-both written and oral-and the ability to communicate effectively across borders
• Strong organisational and coordination skills, with the capacity to manage multiple initiatives simultaneously
• Ability to work independently, prioritise tasks, and adapt to evolving organisational needs
• Proficiency in office management and operational support, including overseeing functions in multiple location
• Excellent command of both English and Dutch is essential.

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Over de vacature

At Dover Fueling Solutions (DFS), we are taking fueling and convenience retail to the next level. We are passionate about cultivating excellence in everything we do, but what really fuels us is our people. They're the heart of our company. As an employee, our promise to you is that you'll work on new and innovative products and solutions, be mentored by managers and teammates who are collaborative, caring, and act with integrity, and have the opportunity to grow in ways that are meaningful to you. Unique and interesting projects – both locally and globally – will challenge you and allow you to pursue different and rewarding career paths.

We are #EnergizedByGrowth.

DFS is part of a legacy of leadership that spans back generations, made up of some of the most trusted, leading-edge brands in the industry. As part of Dover Corporation and with our talented, innovative, outstanding people, we are doing great things and redefining what is possible in fueling and convenience retail. Providing advanced fuel-dispensing equipment, including clean energy solutions, systems and payment, automatic tank gauging and wet stock-management solutions, DFS comprises the product brands of Wayne Fueling Systems, OPW Fuel Management Systems, ClearView, Tokheim, ProGauge, Fairbanks, LIQAL, AvaLAN, and Bulloch Technologies. Headquartered in Austin, TX, DFS has a significant technology development and manufacturing presence worldwide, including facilities in Brazil, China, India, Italy, Poland, the Netherlands, the United Kingdom and the United States.

As HR Operations Specialist – Europe, you will play a key role in delivering high-quality HR support across our European locations. You will own and coordinate core HR processes such as payroll, employee administration, absence management, and contracts.

Working closely with HR Business Partners, managers, and Finance, you will ensure our HR back office is accurate, efficient, and well-organized. In addition to managing daily operations, you will leverage our HR data to develop standard reports, monitor key performance indicators (KPIs), and identify trends at both the site and European levels. This is a hands-on role for a structured professional who likes to get things done, maintain data integrity, and continuously improve how HR operates.

KEY RESPONSIBILITIES

This role will work closely with the HR Business partners within Europe. Specific responsibilities include:

Core HR Operations & Administration

• Employee Lifecycle: Manage all administration from onboarding to offboarding, including creating contracts, processing job changes, and maintaining accurate digital employee files.
• Payroll Coordination: Coordinate and run monthly payroll processes seamlessly with external European payroll providers.
• Absence & Compliance: Manage absence administration with local providers and ensure all HR processes comply with local labor laws and GDPR.
• Process Improvement: Identify opportunities to standardize, simplify, and improve HR processes and templates across Europe.
• HR Reporting & KPI Monitoring
• Dashboarding & Reports: Develop, maintain and update HR dashboards and recurring reports to track key metrics (e.g., absenteeism, headcount, turnover).
• Trend Analysis: Review operational data to identify and highlight basic trends and insights at the site and European level for HR management.
• Data Guarding: Ensure high data quality and integrity within our HR systems to serve as a reliable foundation for business decisions.

We are looking for someone who combines strong HR administration skills with a practical, improvement-oriented mindset.

• 2–5 years of experience in HR administration, HR Operations, payroll or a similar role
• Data & Excel Skills: Strong Microsoft Office skills, with advanced Excel capabilities (e.g., VLOOKUPs, Pivot Tables) to build formulas, charts, and reports. Experience with dashboard tools is a plus but not required.
• Strong organizational skills and a structured way of working with a high attention to detail and data.
• Experience with payroll processes and HR systems is preferred (SD Worx, Workday)
• A proactive mindset and an interest in improving processes and ways of working
• Comfortable working in an international, complex and changing environment
• Knowledge of Dutch and/or Belgian employment practices is an advantage
• Fluent in Dutch and English

PERSONALITY CHARACTERISTICS

• Structured & Reliable: You enjoy bringing order to complexity, are comfortable handling volume, and take pride in data precision.
• Discreet & Approachable: You are trustworthy when dealing with highly confidential information, while remaining professional, collaborative, and fun to work with.
• All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Fraudulent Recruiting Disclaimer: Dover Corporation and our affiliated operating companies want to alert applicants to internet job posting fraud, where parties posing as Dover employees, recruiters, or other agents, try to engage with online candidates in an attempt to steal personal and/or financial information. We do not endorse or engage in any recruitment practices that involve payment or personal information outside of our official application and hiring process. Please verify the authenticity of an invitation to apply for a job, or for a job offer by contacting us directly through our Dover and affiliated operating company websites at https://careers.dovercorporation.com/. To learn how you can protect yourself, review our Recruitment Fraud Notice on our careers site.

Excellent Competitive compensation & Benefits

Career development opportunites

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Over de vacature

• A motivation letter is required

As Commercialisation Project Manager, you'll lead innovation and renovation projects across Business Group Europe's White Dairy portfolio, ensuring they deliver on objectives, requirements, budget, and timeline through disciplined gates-based project management.

You will:

• manage end-to-end project lifecycle through structured gates from initiation to launch, coordinating across R&D, QA, Finance, Marketing, Sales, and Supply Chain;

• lead diverse project types: new product development, new production line implementation, harmonization initiatives, supplier transitions, and new packaging concepts;

• bridge commercial needs with internal and external production capabilities, translating business requirements into executable plans that work in real production environments;

• develop business cases for CAPEX investments together with technical experts and finance teams, connecting operational improvements to business impact;

• ensure on-time, in-full project delivery while managing scope, budget, and quality requirements through the gates framework;

• maintain project documentation and updates in Principal Toolbox, ensuring full transparency and compliance across all initiatives;

• identify and manage project risks and uncertainties at each gate, escalating when necessary and finding creative solutions to keep projects moving;

• drive stakeholder alignment across multiple European countries and production sites;

• contribute to customer performance and P&L through effective project execution aligned with 12Q plans and Fighting Unit strategies.

You will report to the Manager Project Management and work closely with an international team across Europe.

Team Details

The Customer Supply Chain Commercialisation team acts as the expertise center for managing and implementing innovation for Business Groups Europe and Retail & Americas. The international team of approximately 10 professionals specializes in project management for White Dairy products, creating a customer-oriented supply chain footprint that connects production to in-store delivery.

You'll be based at our headquarters in Amersfoort, working within an international team spanning Netherlands, Belgium, Germany and UK. This is where strategy meets execution-you'll collaborate daily with commercial teams dreaming up the next innovation and production teams making it happen across our European network. Our team sees every aspect of the business: from R&D labs to factory floors, from finance meetings to customer presentations.

About the team and office:

• international, multidisciplinary team - highly skilled professionals across multiple markets, focused on collaboration;

• friendly environment - with wonderful cafeteria, free milk, cheese and Lattiz coffee, and subsidized lunches, drinks and events;

• easily accessible - close to central station and with private parking spaces.

The team culture combines entrepreneurial spirit with operational discipline. We're pragmatic problem-solvers who understand that successful innovation requires both creative thinking and rigorous execution through our gates framework. You'll work alongside professionals who are passionate about bringing better nutrition to consumers across Europe, operating with an informal yet professional approach where collaboration and knowledge-sharing are at the heart of everything we do.

Requierements:

• Academic background (MSc, MA, or MBA) demonstrating structured problem-solving and sharp business insight.
• Minimum 4 to 6 years of solid project management experience within an FMCG or production-driven environment.
• Proven expertise in Stage-Gate methodology, new product and packaging development, and CAPEX business cases.
• Full professional fluency in English (mandatory for all project documentation) and practical proficiency in Dutch (strongly preferred for factory floor communication).
• Valid category B driver's license for on-site visits to various production facilities.

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Over de vacature

Are you ready to kick off your career in digital marketing with an iconic sports brand? Do you want to create marketing campaigns for millions of sports fans across Europe, the Middle East, and Africa? As a Digital Marketing Manager in Hilversum, you’ll help ensure the right message reaches the right athlete at the right time.

what we offer

• 40 hours per week
• €27 - €34 gross based on experience
• Assignment through April 1, 2027
• Nike EHQ (Hilversum)

who are you

You are a curious and customer-focused marketer with a passion for sports and the culture surrounding them. You know how to translate data into smart actions and have an eye for creative design.

• Education and Experience: A bachelor’s or master’s degree and at least 5 years of experience in digital marketing, customer relationship management, or brand marketing;
• Analytical Skills: Experience analyzing results, customer insights, and campaign performance;
• Target Audience Focus: Experience with segmentation and personalized customer journeys;
• Project management: Ability to independently manage projects and integrate creative tasks with practical ones;
• Collaboration: Experience managing external agencies and facilitating feedback sessions;
• System knowledge: Familiarity with programs such as Keynote, AirTable, Figma, and Tableau.

what will you do

You’ll be the specialist in digital customer communication. You’ll ensure that marketing campaigns run smoothly and align with user needs.

• Planning and executing campaigns: You’ll help set up marketing campaigns, provide instructions to the external agency, review designs, and schedule messages;
• Improving customer journeys: You’ll contribute ideas for automated messages and help continuously improve the communication strategy;
• Analyzing data: You’ll collect data from digital channels, derive insights from it, and provide recommendations to achieve better results;
• Ensuring compliance with guidelines: You’ll share your knowledge of brand guidelines and help colleagues apply best practices.

where will you work

work
You'll be based at Nike's inspiring European Headquarters (EHQ) in Hilversum, a dynamic campus fully immersed in the energy and values of the brand. Nike offers a hybrid working model (3 days in the office, 2 days working from home).

• travel allowance: €0.23 per km (up to a maximum of 100 km per day)
• home office allowance: €5 net per day when working from home
• 24 vacation days per year (based on a full-time 40-hour workweek), with the option to take extra days off
• 8% annual holiday allowance on top of your salary, paid in May or June
• a 25% discount in the Nike campus store.
• unlimited access to gym facilities on campus, even outside working hours!
• a pension plan provided by Randstad to ensure your future is well taken care of.
• personal development: access to a wide range of free training courses and programs through Randstad.

job application

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Over de vacature

Do consumer behavior, shoe fashion, and data analysis energize you? Do you want to make an immediate impact at Nike’s European headquarters in Hilversum? As a Product and Assortment Specialist for Women’s Shoes, you’ll support the team during a 6-month maternity leave. You’ll ensure tight schedules, up-to-date systems, and smart process improvements.

what we offer

• 40 hours per week
• €22,79 - €28,49 gross per hour based on experience
• A temporary assignment to cover maternity leave
• Nike EHQ (Hilversum)

who are you

You have strong analytical skills, are well-organized, and are eager to learn. You keep a cool head in a dynamic work environment where four sales seasons are running simultaneously. You have a deep passion for consumer products and are constantly looking for ways to make work processes more efficient or to automate them.

• At least a completed associate’s degree;
• 2 to 3 years of relevant work experience in assortment management, product management, or commercial analysis;
• Excellent proficiency with data and reporting tools such as advanced Excel, Power BI, or comparable reporting systems;
• Strong skills in process improvement and automating reports;
• Strong organizational skills and attention to detail.

what will you do

In this role, you’ll support two experienced product specialists and report directly to your manager, Joris. You’ll ensure that the systems are always up to date, monitor timelines, and maintain an overview of a broad footwear portfolio. In addition, you’ll explore how work processes can be streamlined and accelerated using automated reports.

• Assist with seasonal planning and the curation of shoe collections;
• Collect and analyze sales figures and market information to propose concrete actions;
• Keep internal business systems and reports up to date;
• Automate and optimize reports and dashboards;
• Collaborate with colleagues in planning, brand strategy, and sales channels.

where will you work

You'll be based at Nike's inspiring European Headquarters (EHQ) in Hilversum, a dynamic campus fully immersed in the energy and values of the brand. Nike offers a hybrid working model (3 days in the office, 2 days working from home).

• travel allowance: €0.23 per km (up to a maximum of 100 km per day)
• home office allowance: €5 net per day when working from home
• 24 vacation days per year (based on a full-time 40-hour workweek), with the option to take extra days off
• 8% annual holiday allowance on top of your salary, paid in May or June
• a 25% discount in the Nike campus store.
• unlimited access to gym facilities on campus, even outside working hours!
• a pension plan provided by Randstad to ensure your future is well taken care of.
• personal development: access to a wide range of free training courses and programs through Randstad.

job application

Are you interested in this position? Apply now!

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Over de vacature

Are you ready to take on your next leadership role at the European headquarters of a global sports brand in Hilversum? Do sports, culture, and creating leading-edge retail experiences energize you? As Director of Retail Brand for Soccer, you’ll lead a team of seven professionals. Together, you’ll determine how the soccer collections come to life in our own stores and at key retail partners throughout Europe, the Middle East, and Africa.

Please note: This is a strategic executive position. We are only considering candidates with a proven track record in executive leadership.

what we offer

• € 51,42 - € 66,82 gross based on experience
• 40 hours per week
• temporary assignment until May 14st, 2027
• Nike EHQ (Hilversum)

who are you

You are an experienced and inspiring leader with a strategic perspective on the in-store experience and brand positioning. You understand the behavior of young consumers and effortlessly translate those insights into concrete store concepts. Complex challenges don’t faze you, and you know how to smoothly reconcile different interests.

• At least a completed higher professional education (HBO) degree;
• At least 10 years of relevant managerial experience in store presentation, brand experience, or retail;
• Demonstrable experience in leading, coaching, and developing teams;
• Excellent skills in translating consumer data into effective store strategies;
• Strong communication skills and the ability to persuade internal and external stakeholders.

what will you do

In this role, you will directly manage a team of seven professionals. You will develop and oversee the strategic vision for the soccer category and ensure a consistent brand image on the sales floor. In addition, you will work closely with international colleagues and departments to ensure that plans are executed seamlessly.

• Leading and developing a team of seven employees;
• Defining the vision for product presentation and communication regarding soccer collections;
• Creating distinctive in-store experiences at company-owned locations and partner stores;
• Translating market and consumer trends into concrete guidelines for the sales floor;
• Coordinating plans with international and regional teams within the organization.

where will you work

You'll be based at Nike's inspiring European Headquarters (EHQ) in Hilversum, a dynamic campus fully immersed in the energy and values of the brand. Nike offers a hybrid working model (3 days in the office, 2 days working from home).

• travel allowance: €0.23 per km (up to a maximum of 100 km per day)
• home office allowance: €5 net per day when working from home
• 24 vacation days per year (based on a full-time 40-hour workweek), with the option to take extra days off
• 8% annual holiday allowance on top of your salary, paid in May or June
• a 25% discount in the Nike campus store.
• unlimited access to gym facilities on campus, even outside working hours!
• a pension plan provided by Randstad to ensure your future is well taken care of.
• personal development: access to a wide range of free training courses and programs through Randstad.

job application

Will you make a difference at this unique workplace? If so, apply right away.

Direct solliciteren

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