Administratief medewerker administrative support Vacatures

Over de vacature

Overview

In this role you provide vital administrative support to account managers and field teams, bringing structure and efficiency to tasks from scheduling and travel to finance and HR processes. You will help maintain data quality, prepare reports and presentations, and coordinate cross-border logistics, enabling teams to serve customers effectively. This position offers growth within a global company that values collaboration, data-driven support, and operational excellence. You will work across functions to keep operations running smoothly and contribute to strategic initiatives.

Verantwoordelijkheden

• Provide general administrative support to individuals, teams, and business processes
• Compile basic information for reports, and create charts and tables as needed
• Coordinate meeting logistics and materials
• Manage calendars across time zones for leaders
• Support financial processes such as card reconciliation, invoice tracking, and budgeting
• Arrange domestic and international travel, including visa processing
• Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations
• Assist with processing contracts and maintaining customer master data
• Prepare and distribute presentation content from multiple sources
• Maintain agendas, action items, and project plans, escalating issues
• Respond to routine correspondence per procedures
• Create and manage SharePoint sites and shared drives
• Communicate proactively to meet internal and external client needs
• Maintain relationships with customers and internal teams to understand expectations
• Assist with resolving customer issues, including invoices and service concerns
• Provide back-up support to administrative team members
• Organize office systems, supplies, and equipment
• Act as a trusted partner in day-to-day operations and strategic initiatives

Belangrijkste vereisten

• Bachelor's degree

• Two years of administrative experience

• Intermediate proficiency in MS Office (Outlook, Excel, PowerPoint)

• Experience managing multiple priorities to meet deadlines

• Excellent verbal and written communication with strong customer service focus

• Organizational skills and attention to detail

• Resourcefulness, sound judgment, and tact

• Critical thinking, analytical and problem-solving skills

• Learning agility and ability to quickly learn organizational operations

• Ability to work independently and in a team

• Reliability, flexibility and approachability

• Proficiency in Dutch (written and spoken)

• Immigration sponsorship not available

• customer service orientation

• clear communication (verbal and written)

• strong organizational skills

• MS Office (Outlook, Excel, PowerPoint)

• SharePoint

• data compilation for reports

Over de vacature

Overview

In this role you will manage full or partial client administration for a boutique trust firm in Amsterdam. You will support private clients with administration, bookkeeping and payments, and coordinate with tax and legal advisors. The position blends compliance tasks, document handling and client-facing activities in a multilingual, international setting. You'll contribute to accurate financial overviews and asset-liability tracking, while working within a collaborative team. This opportunity offers professional growth, an informal culture, and a strong development focus.

Arbeidsvoorwaarden / Benefits

• extensive remuneration package
• good secondary benefits
• excellent career opportunities
• informal and inspiring work environment
• strong focus on education and personal development

Verantwoordelijkheden

• Provide friendly, service-oriented handling of client administrative matters
• Assist with administration, bookkeeping and payments
• Prepare yearly overview of assets and liabilities
• Maintain real estate deposit overviews
• Handle compliance requests
• Gather and distribute tax information documents
• Manage pending affairs and follow up on legal documents
• Coordinate with tax/legal advisors, suppliers, banks, insurers, and real estate management
• Organize documents: copying, scanning, filing; maintain filing system
• Handle Dutch and English correspondence (and French) and direct client contact
• Flexible and proactive follow-up on client requests

Belangrijkste vereisten

• Commercial / administrative / bookkeeping HBO level

• Several years of experience in a similar role

• Proficiency in Windows / Office / Excel

• Strong skills handling private clients

• Team player with strong communication and prioritization abilities

• Excellent Dutch and English (written and spoken); French and other languages beneficial

• teamwork

• strong communication

• prioritization

• Windows

• Office

• Excel

Over de vacature

Overview

In this role you will manage full or partial client administration for a boutique trust firm in Amsterdam. You will support private clients with administration, bookkeeping and payments, and coordinate with tax and legal advisors. The position blends compliance tasks, document handling and client-facing activities in a multilingual, international setting. You'll contribute to accurate financial overviews and asset-liability tracking, while working within a collaborative team. This opportunity offers professional growth, an informal culture, and a strong development focus.

Arbeidsvoorwaarden / Benefits

• extensive remuneration package
• good secondary benefits
• excellent career opportunities
• informal and inspiring work environment
• strong focus on education and personal development

Verantwoordelijkheden

• Provide friendly, service-oriented handling of client administrative matters
• Assist with administration, bookkeeping and payments
• Prepare yearly overview of assets and liabilities
• Maintain real estate deposit overviews
• Handle compliance requests
• Gather and distribute tax information documents
• Manage pending affairs and follow up on legal documents
• Coordinate with tax/legal advisors, suppliers, banks, insurers, and real estate management
• Organize documents: copying, scanning, filing; maintain filing system
• Handle Dutch and English correspondence (and French) and direct client contact
• Flexible and proactive follow-up on client requests

Belangrijkste vereisten

• Commercial / administrative / bookkeeping HBO level

• Several years of experience in a similar role

• Proficiency in Windows / Office / Excel

• Strong skills handling private clients

• Team player with strong communication and prioritization abilities

• Excellent Dutch and English (written and spoken); French and other languages beneficial

• teamwork

• strong communication

• prioritization

• Windows

• Office

• Excel