Facility administrator Vacatures

Over de vacature

Overview

In this role you support facility operations by managing administrative and project tasks, contract data, invoicing, and reporting to ensure reliable and compliant services. You work with the facilities team and external vendors to maintain schedules, budgets, and documentation, driving consistency and cost control. Your work enables smooth facility execution and timely information flows for informed decision-making. This position offers a chance to contribute to a high-end professional services environment with a focus on efficiency, compliance, and sustainability.

Verantwoordelijkheden

• Manage contract administration and supplier data to keep information up-to-date
• Process and verify invoices to ensure timely, accurate payments
• Create and maintain maintenance and facility project schedules
• Prepare reports, analyses and KPI dashboards on performance and costs
• Coordinate internal communication on facility matters with employees
• Monitor compliance with internal procedures to minimize risk
• Archive and manage facility documentation for accessibility and completeness
• Assist in requesting and comparing quotations to support cost control and stock management
• Oversee sustainability and service fee settlement activities
• Identify deviations in budgets and contracts to enable timely corrections
• Collaborate with facilities team and third-party vendors for smooth execution
• Carry out projects under the facility services manager and act as deputy Head of Emergency Response in absence

Belangrijkste vereisten

• Experience with administrative processes and systems

• Basic knowledge of facility services

• Accuracy and attention to detail in numerical work (budgets, quotations)

• Experience with contract management and invoice processing

• Knowledge of ERP or IWMS systems

• Experience in a high-end professional services environment

• Experience with project management

• Strong organizational, collaborative, communication, problem-solving, integrity and results orientation skills

• Collaborative

• Communication skills

• Problem-solving

• ERP or IWMS systems

• Contract management

• Invoice processing