Vacature Office manager in Rotterdam
Over de vacature
We are seeking an experienced and proactive Executive Support Officer on a temporary contract basis (6-12 months). This critical role provides essential operational and executive support to the management team and ensures the smooth running of the office.
Due to an urgent staffing change, we are looking for a professional who can quickly step into this role as soon as possible.
what we offer
- temporary contract via Randstad
- salary to be determined after consultation
who are you
- Experience: Proven professional experience in an Office Management, Executive Assistant, or similar administrative support role, preferably within an academic or international environment. Experience with supporting large teams (up to 20 people) or t
- Language Proficiency: Excellent written and oral communication skills in English are mandatory. Knowledge of Dutch is not required for the role.
- IT System Proficiency: A working knowledge of Pro Actis, ESS Portal, and Topdesk is a significant advantage.
- Stakeholder Management: Exceptional interpersonal and communication skills, with the ability to interact effectively with a diverse range of researchers, support teams, and high-level stakeholders.
- Ego Management & Assertiveness: The ability to navigate complex organizational dynamics, confidently manage expectations, provide professional resistance when necessary, and dare to say 'no' when required.
- Organizational Skills: Strong organizational skills with a keen eye for detail, particularly in agenda management and financial/HR administration.
what will you do
As the Executive Support Officer, your duties will be divided across core office management and executive support tasks:
- Manage the agendas, coordinate logistics, and take minutes for the Management Team (MT) and Policy Advisory Committee (PAC) meetings.
- Coordinate the logistics and organisation of various events.
- Handle administration related to membership applications, conduct membership checks, and maintain related records.
- Provide essential HR and Finance administrative support for the office, serving as a key administrative anchor.
- Act as a central point of contact and actively liaise with various internal and international stakeholders across including academic and support staff.
where will you work
The position will be based at the Rotterdam School of Management.
job application
Are you excited or do you have any questions? Apply now or contact us. You can reach us at [email protected] or 076-5333737
