Production coordinator Vacatures

Over de vacature

Six restaurants. Six dishes. One afternoon, every dish with a pairing to match. An introduction to a city's food scene, and to the people shaping it.

We have been making those introductions in the Netherlands as WijnSpijs since 2013. Table6 carries the same standards into the UK and Germany, adapted for each city, and that is where most of our growth is happening now.

Three markets means three times the content. Creators to brief, restaurants to ask for footage and photography, videographers to book, and an asset library that still has to make sense six months from now. We are looking for a Production Coordinator to own that whole process, from the first request to the finished file.

The strategy and the brand guidelines already exist. Your job is to make sure everyone we work with knows them, works to them, and delivers on time. You also decide whether what comes back is good enough to publish.

You will report to our Marketing Lead. The job is based in our Haarlem office, with around one day a week from home.

• Find, brief and book the creators, influencers, videographers and photographers behind our content.
• Get what each campaign needs from participating restaurants: footage, photography, logos, menus. Follow up until it arrives and is usable.
• Run the practical side: briefs, deadlines, deliverables, fees and invoices.
• Keep usage rights, permissions and credits straight, so we always know where an asset came from and who to credit.
• Keep the trackers and the asset library in order in Notion and Google Drive, so an editor can find what they need without asking you.
• Coordinate handovers between creators, editors and the marketing team, and help get approved content published.

In your first KPI meeting you and your Marketing Lead agree what good looks like: deliverables in on time, priority requests filled with usable assets, and every asset stored with its source, credit and usage information.

• Two to four years in content production, creator or influencer coordination, or creative project coordination.
• Fluent in English and German. Dutch is a plus.
• Organised, with several deadlines and a dozen external contacts running at once.
• Persistent, friendly follow-up until things arrive.
• Good judgement on content quality. You can tell when something is not right for the restaurant it features, and you say so.
• Comfortable with Notion, Google Drive and spreadsheets, and precise with credits, permissions and file names.

Nice to have, not essential

• Experience working with restaurants, hotels, events or lifestyle brands.
• Basic understanding of photography, short-form video or editing workflows.
• Experience with creator fees, invoices and content-usage terms.

If you meet most of this and can show work that backs it up, we would rather hear from you than not.

• An employment contract with WijnSpijs B.V., based in Haarlem
• €2,700 to €3,300 gross per month at 40 hours, depending on experience, plus 8% holiday allowance
• 32 to 40 hours a week, based in the Haarlem office with around one day a week from home
• 25 holiday days a year based on 40 hours
• Commuting costs covered
• A growth path that is written down
• Occasional travel and event attendance across our three markets: the UK, Germany and the Netherlands
• Weekend work happens now and then. It is planned in advance and compensated in line with company policy.
• A seat at the restaurants on our lineups. Knowing what a good afternoon feels like is part of the job.

Over de vacature

In this role, the coordinator will be a key link between the company and its clients, ensuring seamless communication and project execution from the initial inquiry through to final delivery. Working closely with the sales team, this position is responsible for preparing detailed quotes, managing orders, coordinating deliveries, and handling invoicing and payment follow-ups.The role also includes frequent collaboration with international colleagues and direct communication with the headquarters and production sites in the Netherlands to align customer requirements with internal processes.

Here's a list of the specific tasks: - Prepare detailed quotations based on input from Area Managers

• Register and manage incoming orders
• Coordinate logistics and delivery planning
• Oversee invoicing and follow up on outstanding payments
• Act as a primary point of contact for clients, ensuring timely and accurate responses
• Liaise regularly with colleagues across international offices
• Coordinate with the headquarters and manufacturing facilities to meet client expectations
• Maintain a strong focus on customer satisfaction and brand representation

Requirements

This is a highly autonomous and versatile position that requires both administrative precision and a customer-focused mindset. Next to this, here are some set requirements:

• 3+ years of experience in a similar administrative or client-facing position;
• Professional level of German and Dutch (at least C1), as well as English
• Proficient in Microsoft Office and comfortable working with digital tools;

Benefits

Our client can offer a temporary contract initially, with the intention to continue long-term. Next to this, you would receive: - 25 holiday days (based on full-time);

• Public transport and travel cost reimbursement;
• An open and collaborative work culture;
• Opportunities for growth within an international environment;

Application Procedure

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