Administrative assistant Vacatures

Over de vacature

As Administrative Assistant you support the HR, Finance and Legal departments with day-to-day administration. This is an individual contributor role, based in the office in Amersfoort. You work independently, keep several things going at once and make sure nothing slips through the cracks.
Responsibilities
HR support

• Manage calendars, organise calls and meetings, and arrange (international) travel
• Screen incoming calls and correspondence
• Keep employee records and personnel files accurate and compliant with legal and company requirements
• Handle administration for onboarding, transfers and departures
• Register holidays and illness, and support absence management in line with Dutch rules on illness, disability and reintegration
• Maintain hardware issuance records (together with Technical Services), signature logs, the organisation chart and a monthly FTE overview (employees, consultants and temps)
• Provide quarterly overviews of personnel changes and prepare HR reports and metrics
• Support the performance management process, including communication, documentation and support for managers and employees
• Coordinate with pension and insurance providers
• Support recruitment: consolidate interview feedback, send invitations and arrange travel and accommodation for candidates
• Help implement and maintain HR policies and procedures

HR systems

• Keep Oracle HCM up to date with employee details and changes, and produce reports for performance cycles
• Maintain the performance management system, they use Trakstar Perform, train new employees and act as the point of contact for questions

Finance

• Support the Senior Director, Finance International
• Be the contact for lease companies and follow up on car orders; flag expiring lease and rental contracts in good time
• Arrange fuel cards, user contracts and German environmental labels for new lease cars
• Prepare monthly and quarterly overviews for audit purposes
• Support invoice processing, including reviewing administrative invoices and setting up new suppliers in Oracle

Legal

• Provide administrative support for non-commercial contracts (including employment contracts), visas and car lease agreements
• Handle all information with strict confidentiality and accuracy

Requirements

• MBO+ level through education or experience, preferably with a secretarial or (executive) assistant background
• Experience in general office administration
• Extensive experience arranging domestic and international travel
• Strong command of Microsoft Office (Word, Excel, PowerPoint)
• Excellent written and spoken English
• Familiarity with digital marketing tools (CRM, email marketing, social media) is an advantage
• Living within a commutable distance from Amersfoort since this is an office-based role

Benefits

You will get a contract via Undutchables to start and attractive secondary benefits:

• Travel costs reimbursed
• 25 vacation days/year
• 8% holiday allowance
• A challenging position within a global, growing organization
• A professional and collaborative team environment.

Application Procedure

If you are interested in this vacancy, you can apply by clicking on the button above. By clicking on apply, you agree to our privacy commitment and terms and conditions . Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission. Curious about how the recruitment process works within Undutchables, click here to read more.

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Over de vacature

As an Inbound Assistant at a logistics company in Hoofddorp, you manage the administrative processing and verification of incoming shipments. Your shift begins at 08:00 by logging into the management software and checking the daily delivery schedule. Throughout the day, you process arriving freight, enter product details into the central database, and verify transport paperwork. Your tasks focus mainly on computer-based data entry to ensure digital records match physical goods before your shift ends at 17:00. You will work at our client through Staffice from Monday to Friday.

Tasks

• Enter incoming goods data into the logistics software
• Verify incoming transport documents and delivery notes
• Compare physical items received against purchase orders
• Manage stock status reports in the system
• Flag and log inventory discrepancies digitally
• Maintain organized administrative records for the department
• Coordinate daily processing priorities with team members

We are looking for

• Practical work experience in a logistics environment
• Good command of English
• Strong computer skills and comfort working with software
• Ability to work accurately with operational details

We offer

• Hourly wage of € 15.00
• 29 vacation days
• 8% vacation allowance
• Travel allowance
• Weekly salary payments
• Personal onboarding and guidance
• A fun working atmosphere is guaranteed

Why Staffice?

• Direct access to flexible and reliable employment
• An employer that keeps promises and acts transparently
• Personal focus on your professional development

This role in Hoofddorp is also accessible if you live in Nieuw-Vennep, Amstelveen, or Leiden. We look at your skills and help you obtain certificates if needed. Are you still enthusiastic about this job opening in logistics? Apply now and we will contact you shortly. Do you have any questions? Feel free to call us at 085-0600565.

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Advertentie Cv voorbeelden voor Logistiek & Magazijn: zo ziet een sterk cv eruit Bekijk het voorbeeld en maak je eigen versie. Bekijk voorbeeld Geen account nodig

Over de vacature

As an Inbound Assistant at a logistics company in Hoofddorp, you manage the complete administrative registration and verification of incoming goods. Your primary focus during your shift is navigating warehouse software, entering detailed product data, and cross-checking freight details against physical deliveries. Working regular day shifts from Monday to Friday between 08:00 and 17:00, you play a key role in keeping digital inventories structured and accurate. You will work at our client through Staffice.
Tasks

• Log incoming freight into the database
• Cross-reference packing slips with computer data
• Perform administrative tasks for inbound stock
• Report damaged or missing items in the system
• Support warehouse updates using digital tools

We are looking for

• Experience working in a logistics environment
• Good command of English
• Familiarity with computers and software applications

We offer

• Hourly wage of € 15.00
• 29 vacation days
• 8% vacation allowance
• Travel allowance
• Weekly salary payments
• Direct job advice and guidance
• A fun working atmosphere is guaranteed

Why Staffice?

• Transparent employment conditions
• Quick answers to your questions and practical support

This role in Hoofddorp is also accessible if you live in Haarlem, Aalsmeer, or Amsterdam. We look at your skills and help you obtain certificates if needed.
Are you still enthusiastic about this job opening in logistics? Apply now and we will contact you shortly. Do you have any questions? Feel free to call us at 565.

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Advertentie Cv voorbeelden voor Logistiek & Magazijn: zo ziet een sterk cv eruit Bekijk het voorbeeld en maak je eigen versie. Bekijk voorbeeld Geen account nodig

Over de vacature

Want to be part of something people experience every day?

We're looking for an Asset Assistant to join our Centre Management team in Westfield Mall of the Netherlands.

This is a great opportunity to play an important role in the day-to-day operation of a busy shopping centre, supporting everything from customer experience and tenant communication to reporting, projects and community initiatives.

You'll be close to the action, working with Centre Management, Operations, Marketing, tenants, suppliers and customer-facing teams. Your work will help ensure the centre runs smoothly and that everyone who visits, works or operates a business here has a positive experience.

If you enjoy variety, take pride in keeping things organised and like being the person who helps make things happen, we'd love to hear from you.

Why this role matters

The Asset Assistant is at the heart of the Centre Management team, helping to connect people, information and activity across the centre.

You'll support the General Manager and wider team in delivering the centre's business plan, customer experience priorities and community commitments. From coordinating tenant communications and preparing performance reports to supporting centre projects and maintaining customer touchpoints, your contribution will be visible across the asset.

This is a varied role where no two days are likely to be the same. It offers the opportunity to develop broad experience across shopping centre operations, customer experience, marketing, data and project coordination.

What you'll be getting involved in

No two days will look exactly the same, but you'll spend your time:

• Supporting the General Manager, Assistant General Manager and Centre Management team with day-to-day priorities, meetings, presentations, events and longer-term projects
• Acting as a key point of contact for tenants, helping to answer operational queries and ensuring information is shared clearly through email, reception and URW Connect
• Coordinating customer enquiries and feedback, working with our partners to make sure complaints and requests are handled professionally and followed through
• Helping improve the customer journey across the centre, including signage, digital screens, maps and wayfinding
• Supporting preparations for customer experience assessments, quality audits, surveys and mystery shopping
• Monitoring customer experience measures and feedback trends, helping the team identify practical opportunities for improvement
• Coordinating the administrative elements of tenant move-ins and move-outs, working with Construction, Operations and Marketing colleagues
• Maintaining key centre information across internal systems, the website, URW Connect and operational documents
• Managing the collection of sales information and supporting footfall and centre performance reporting
• Gathering and analysing information from systems such as Digiez, Sprinklr, MyData Portal and Mercury
• Preparing clear reports, presentations and updates for internal and external stakeholders
• Helping to maintain a safe, sustainable, organised and welcoming Centre Management office
• Coordinating with Guest Services, Reception, cleaning, maintenance, parking and other supplier teams
• Managing office expenditure, including raising and tracking purchase orders
• Supporting marketing activity, events, content collection and collaboration with agencies and community partners
• Taking ownership of smaller centre projects, seasonal initiatives and local collaborations
• Supporting alignment and information sharing between the centre, other Amstelveen teams and the wider business
• Identifying recurring issues and working with colleagues to find effective, longer-term solutions
• Participating in the Duty Management rota when required

What we're looking for

We're not looking for someone who ticks every single box. What matters most is that you bring the right attitude, energy and organisation to make a real contribution.

You'll enjoy this role if you:

• Have around one to three years' experience in customer service, retail, hospitality, reception, office administration, property support or a similar operational environment
• Enjoy working in a busy environment where priorities can change
• Are highly organised, structured and attentive to detail
• Like taking ownership and seeing tasks through to completion
• Are comfortable coordinating several activities at the same time while meeting deadlines
• Build positive relationships easily and enjoy working with a wide range of people
• Communicate clearly and professionally in writing, over the phone and in person
• Have experience handling customer enquiries and responding calmly and constructively
• Are proactive, independent and solution-focused
• Enjoy using data and information to understand performance and support decisions
• Are comfortable coordinating smaller projects or contributing to larger initiatives
• Have a genuine interest in retail, real estate, customer experience or operational improvement

It would be great if you also bring:

• Strong written and verbal communication skills in Dutch and English
• Confidence using Microsoft Outlook, Excel, PowerPoint and Word
• Experience working with digital systems to record, track and update information
• The ability to prepare accurate reports, presentations and correspondence
• Previous exposure to shopping centres, retail operations, real estate or marketing, although this is not essential
• An understanding of marketing tools or social media platforms

Who are we?

At Unibail-Rodamco-Westfield, we create and operate some of the most recognised retail, lifestyle and mixed-use destinations across Europe and the United States.

Our purpose is to Reinvent Being Together, creating places where people come together to shop, work, socialise, discover and experience something memorable.

In Northern Europe, our portfolio spans the UK, Netherlands, Denmark and Sweden, including destinations such as Westfield London, Westfield Stratford City, Westfield Mall of the Netherlands and Stadshart Amstelveen.

Behind those destinations are talented teams who care deeply about creating great experiences, supporting local communities and shaping the future of urban places.

Why work with us?

We want people to build careers here, not just do jobs.

At URW, you'll have access to learning, development and growth opportunities that help you build your skills, confidence and career. Whether that's through technical training, leadership development, internal mobility or international exposure, we encourage people to keep learning and growing.

Our culture centres around supporting our people to succeed. With diverse roles, projects and opportunities across Northern Europe, you'll have the chance to broaden your experience, develop new skills and build a career that's uniquely your own.

Alongside a competitive salary, we offer a range of benefits designed to support your wellbeing, development and work-life balance. Depending on your location, these may include:

• Bonus schemes and pension plans
• Health and wellbeing support
• Medical and dental options, where applicable
• Learning and development programmes
• Internal mobility and international career opportunities
• Flexible and hybrid working arrangements
• Generous holiday allowances
• Employee wellbeing initiatives and mental health support

Depending on your location within Northern Europe, additional local benefits may include extended annual leave, wellbeing allowances, meal allowances and commuting support.

The kind of people who thrive here

Our values shape how we work together every day:

• Passion: You care about what you do and bring energy to your work
• Act as One: You collaborate, share knowledge and support others
• Curiosity: You ask questions, challenge the status quo and look for better ways forward
• Excellence with Impact: You focus on doing great work that makes a real difference

A place to belong

We're proud to be an equal opportunities employer and welcome applications from people with different backgrounds, perspectives and experiences.

We evaluate applications fairly and without discrimination based on disability, age, gender, origin, religion, sexual orientation or any other legally protected characteristic.

If you need any adjustments during the recruitment process, please let us know so we can support you.

As part of our commitment to maintaining a safe and trustworthy working environment, we carry out relevant pre-employment checks before someone joins us. These may include identity verification, employment history and criminal record screening, in line with applicable laws and regulations.

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Over de vacature

As an Inbound Assistant at a logistics company in Hoofddorp, you are responsible for checking and registering incoming items. You review delivery logs, input inventory data into the central database, and maintain accurate records throughout your shift. The position focuses primarily on computer work during fixed office hours from Monday to Friday, 08:00 to 17:00, providing stability and structure. You will work at our client through Staffice.

Tasks

• Enter incoming shipments into the computer database
• Verify order accuracy using logistics software
• Record incoming stock status digitally
• Report administrative inventory errors to management
• Process daily paperwork related to incoming goods

We are looking for

• Work experience in logistics
• Good command of English
• Comfort working with computers and software

We offer

• Hourly wage of € 15.00
• 29 vacation days
• 8% vacation allowance
• Travel allowance
• Weekly salary payments
• Personal advice and guidance
• A fun working atmosphere is guaranteed

Why Staffice?

• Reliable partner for your job placement
• Proactive support with practical matters

This role in Hoofddorp is also accessible if you live in Amsterdam, Haarlem, or Hoofddorp. We look at your skills and help you obtain certificates if needed. Are you still enthusiastic about this job opening in logistics? Apply now and we will contact you shortly. Do you have any questions? Feel free to call us at 085-0600565.

Direct solliciteren

solliciteer op website van werkgever

Advertentie Cv voorbeelden voor Logistiek & Magazijn: zo ziet een sterk cv eruit Bekijk het voorbeeld en maak je eigen versie. Bekijk voorbeeld Geen account nodig

Over de vacature

As an Inbound Assistant in Hoofddorp, you manage the computer-based administration for incoming logistics operations. Between 08:00 and 17:00 from Monday to Friday, you process arriving freight, update inventory levels, and check product details in the system. You work as an essential team member at our client through Staffice to ensure all incoming supply chains are registered correctly and without delay.
Tasks

• Process arriving shipments using logistics software
• Perform accurate computer data entry for incoming stock
• Check shipping documents against physical inbound products
• Communicate inventory updates to the warehouse team
• Correct system administrative errors promptly
• Maintain structured and up-to-date digital records

We are looking for

• Proven work experience in logistics
• Good command of English
• Strong computer skills and comfort working with software
• Systematic and structured approach to daily tasks

We offer

• Hourly wage of € 15.00
• 29 vacation days
• 8% vacation allowance
• Travel allowance
• Weekly salary payments
• Personal advice and guidance during your assignment
• A fun working atmosphere is guaranteed

Why Staffice?

• Personal and human-centered approach
• Clear guidance and fast communication
• Honest and reliable handling of your work details

This role in Hoofddorp is also accessible if you live in Schiphol, Zwanenburg, or Heemstede. We look at your skills and help you obtain certificates if needed.
Are you still enthusiastic about this job opening in logistics? Apply now and we will contact you shortly. Do you have any questions? Feel free to call us at 565.

Direct solliciteren

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Advertentie Cv voorbeelden voor Logistiek & Magazijn: zo ziet een sterk cv eruit Bekijk het voorbeeld en maak je eigen versie. Bekijk voorbeeld Geen account nodig

Over de vacature

As a Buyer, you are responsible for managing the procurement process for a portfolio of suppliers. You ensure optimal stock availability from these suppliers and continuously improve procurement processes, which may vary per supplier. You work closely with internal teams such as Procurement, Product Management, and Sales, while also building and maintaining strong, long-term relationships with external suppliers.

• Maintain and strengthen relationships with assigned suppliers
• Place purchase orders and closely monitor deliveries to ensure timely fulfillment
• Analyze supplier delivery performance and take corrective actions to ensure reliability
• Monitor product aging and manage inventory health
• Coordinate advance shipping notifications with external warehouses to ensure efficient receipt and storage of goods
• Identify and implement improvements in procurement processes to enhance overall supply chain efficiency
• Support the identification of cost-saving opportunities and process optimizations

Requirements

• Experience in a relevant field such as Buyer/Purchaser, Procurement Assistant, Purchasing Assistant, or Supply Chain Management
• Excellent command of French (C1-C2 or native level) and English, both written and spoken, and professional proficiency in Dutch (B2-C1)
• Good command of MS Office, particularly Excel
• Strong analytical skills and attention to detail
• Proactive attitude with the ability to work independently
• Team player with strong collaboration skills
• Willingness to further develop in the field of procurement and logistics
• Located near Breda

Benefits

• A dynamic and collaborative work environment
• A pleasant and informal workplace atmosphere
• A varied administrative role
• The opportunity to actively contribute to the growth of a rapidly expanding international company
• A competitive salary and attractive secondary benefits (13th month, additional leave days, holiday allowance, vitality budget, pension scheme, etc.)

Application ProcedureIf you are interested in this vacancy, you can apply by clicking on the button above. By clicking on apply, you agree to our privacy commitment and terms and conditions. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission. Curious about how the recruitment process works within Undutchables, click here to read more.

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